Printing Reports and Lists

Update Terakhir : 04-Des-2014
Nomor isu : 8202327400

Solusi

You can check fax results and the machine settings by printing reports and lists.

TX Result Report

You can check the fax or e-mail logs of sent documents as well as documents scanned to a shared folder by printing a TX Result Report. The report can be printed either every time a transmission is completed or only when a sending error occurs.

<Menu>

Select the print setting

<Off>

Select if you do not want to print Fax TX Result Reports or E-Mail/File TX Result Reports.

<On>

Select to print a Fax TX Result Report or E-Mail/File TX Result Report every time you send a document.

Select to print a Fax TX Result Report or E-Mail/File TX Result Report only when a sending error occurs.

Example: Fax sending

Example: Scanning to e-mail/shared folder

Result

"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed.

Department ID

The Department ID is shown when Department ID Management is enabled.

Sent/Error

For e-mail, TX Result Reports indicate the transmission result between the machine and the mail server, not between the machine and the destination address. Even if the transmission fails, a three-digit error code will not be printed. To check the error code, print a Communication Management Report.

NOTE

To print a part of a fax document on the report

When you select <On> or <Only When Error Occurs> for <Fax TX Result Report>, a part of a fax document can be included in the report. Set <Include TX Image> to <On>.

Communication Management Report

You can check the fax and e-mail logs of sent and received documents by printing a Communication Management Report. The report can be printed automatically after every 40 transmissions, or you can print it manually.

<Menu>

Select the print setting

Select <On> to print the report automatically after every 40 transmissions, or <Off> if you do not want to print the report automatically.

Select <On> to print sent and received reports separately, or <Off> to print both reports on one sheet.

Print the Report Manually

<Menu>

Check that the size and type of paper displayed on the screen is loaded in the machine

<OK>

<Yes>

Example:

Result

"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed. For e-mail, Communication Management Reports indicate the transmission result between the machine and the mail server, not between the machine and the destination address.

RX Result Report

You can check the logs of received fax documents by printing an RX Result Report. The report can be printed either every time a transmission is completed or only when a receiving error occurs.

<Menu>

Select the print setting

<Off>

Select if you do not want to print RX Result Reports.

<On>

Select to print an RX Result Report every time you receive a document.

Select to print an RX Result Report only when a receiving error occurs.

Example:

Result

"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed.

Department ID Management Report

When Department ID Management is enabled, you can check the total volume of printouts for each <Department ID> by printing a Department ID Management Report. By checking the printout totals, you can better manage your paper and toner supplies.

<Menu>

Check that the size and type of paper displayed on the screen is loaded in the machine

<OK>

<Yes>

Example:

Address Book List

You can check the list of destinations registered in the Address Book as <Coded Dial>, <Favorites>, and <Group Dial> by printing an Address Book List.

<Menu>

Select the setting you want to print out

Check that the size and type of paper displayed on the screen is loaded in the machine

<OK>

<Yes>

Example: <Coded Dial>

Example: <Favorites>

Example: <Group Dial>

User Data List/System Manager Data List

You can check the list of the settings as well as the content that has been registered in the machine by printing a User Data List or a System Manager Data List. Both list includes the paper size and type registered in the machine, the print settings of <TX Result Report>, <Communication Management Report>, and <RX Result Report>.

<Menu>

Check that the size and type of paper displayed on the screen is loaded in the machine

<OK>

<Yes>

Example:

NOTE

The <User Data List> does not include the setting lists of <Network Settings> and <System Management Settings>. To check all the settings items, including <Network Settings> and <System Management Settings>, print the <System Manager Data List>.