Sending Faxes
29-Feb-2008
8100142700
Solution
This section describes methods of sending faxes and dialing functions of the machine.
- Sending a Fax using the Numeric Buttons
- Sending a Fax after Speaking on Telephone
- Sending a Fax using the Speed Dial
- Sending Same Documents to Several Recipients (Sequential Broadcasting)
1. Turn on the machine.
2. Load the original on the Platen Glass or in the ADF.
IMPORTANT
When sending a double-sided document, set the document on the Platen Glass. You cannot
scan double-sided documents from the ADF.
3. Press the FAX button.
Confirm that the FAX button is lit and the FAX stand-by screen is displayed.
4. Adjust fax settings as necessary.
1. Use the Numeric buttons to dial the recipient’s number.
2. Press the Color button for color sending, or the Black button for black & white sending.
IMPORTANT
Color sending requires that the recipient’s fax machine supports color faxing.
- When the document was loaded on the Platen Glass:
(1) When the following message is displayed, load the next page on the Platen Glass.
If you have only one page of original to scan, press the OK button to start scanning.
(2) Press the same button as you pressed in step 2.
NOTE
If you pressed the Black button in step 2, a colored original will be sent in black & white.
(3) Repeat the procedure from steps (1) to (2) to scan all pages of the document.
(4) Press the OK button.
The machine starts sending.
- When the document was loaded in the ADF:
The machine scans the document automatically and starts sending.
NOTE
- To cancel sending a fax, press the Stop/Reset button. To cancel sending a fax while it is being sent, press the Stop/Reset button, then follow the instructions on the LCD.
- If documents remain in the ADF after pressing the Stop/Reset button during scanning,“Document in ADF. Press OK to discharge document.” appears on the LCD. Press the OK button so that the remaining document is automatically fed out.
- In case the machine was not able to send a fax, such as when the recipient’s line was busy, your machine is equipped with the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default.
Send a fax manually after speaking on telephone if you want to speak to the recipient before sending a fax, or if the recipient does not have a fax machine that can receive automatically.
IMPORTANT
- With manual sending, you cannot use the Platen Glass to load documents.
- To speak to the recipient before sending a fax, you need to connect a telephone to your
machine.
- If you select Germany in Country select when installing your machine, manual sending is not available. You need to execute the memory sending.
- Dialing with using the Hook button
1. Press the Hook button.
2. Use the Numeric buttons to dial the recipient’s fax/telephone number.
NOTE
You can also dial using the one-touch speed dial or coded speed dial.
3. Lift the handset of the telephone connecting to the machine, then speak to the recipient.
NOTE
If you hear a high-pitched signal instead of the recipient’s voice, go to step 5.
4. Ask the recipient to operate the recipient’s fax machine to receive faxes.
5. When you hear a high-pitched signal, press the Color button for color sending, or the Black button for black & white sending.
IMPORTANT
Color sending is available only when the recipient’s fax machine supports color faxing.
6. Hang up the handset.
NOTE
- To cancel sending a fax, press the Stop/Reset button. To cancel sending a fax while it is being sent, press the Stop/Reset button, then follow the instructions on the LCD.
- If documents remain in the ADF after pressing the Stop/Reset button during scanning, "Document in ADF. Press OK to discharge document.” appears on the LCD. Press the OK button so that the remaining document is automatically fed out.
- Dialing with using the telephone connecting to the machine
1. Lift the handset of the telephone connecting to the machine.
2. Use the telephone to dial the recipient’s fax/telephone number.
3. Speak to the recipient.
If you hear a high-pitched signal instead of the recipient’s voice, go to step 5.
4. Ask the recipient to operate the recipient’s fax machine to receive faxes.
5. When you hear a high-pitched signal, press the Color button for color sending, or the Black button for black & white sending.
IMPORTANT
Color sending is available only when the recipient’s fax machine supports color faxing.
6. Hang up the handset.
REFERENCE
- To cancel sending a fax, press the Stop/Reset button. To cancel sending a fax while it is being sent, press the Stop/Reset button, then follow the instructions on the LCD.
- If documents remain in the ADF after pressing the Stop/Reset button during scanning,“Document in ADF. Press OK to discharge document.” appears on the LCD. Press the OK button so that the remaining document is automatically fed out.
Registering fax or telephone numbers in speed dials enables you to send faxes easily.
1. Dial the recipient’s number.
- To send using the one-touch speed dial:
Press the One-Touch Speed Dial button (01 to 08) assigned the number you want to dial.
- To send using the coded speed dial:
Press the Coded Dial button, use the Numeric buttons or the 
, 
, 
, or 
button to enter the two-digit code (00 to 99) assigned the number you want to dial, then press the OK button.
, , , or button to enter the two-digit code (00 to 99) assigned the number you want to dial, then press the OK button.- To send using the group dial:
Press the One-Touch Speed Dial button, or after pressing the Coded Dial button, use
the Numeric buttons or the , , , or button to enter the two-digit code (00 to 99) assigned the group you want to dial, then press the OK button.
, , , or button to enter the two-digit code (00 to 99) assigned the group you want to dial, then press the OK button.2. Press the Color button for color sending, or the Black button for black & white sending.
IMPORTANT
Color sending requires that the recipient’s fax machine supports color faxing.
NOTE
- To cancel sending a fax, press the Stop/Reset button. To cancel sending a fax while it is being sent, press the Stop/Reset button, then follow the instructions on the LCD.
- If documents remain in the ADF after pressing the Stop/Reset button during scanning,“Document in ADF. Press OK to discharge document.” appears on the LCD. Press the OK button so that the remaining document is automatically fed out.
- In case the machine was not able to send a fax, such as when the recipient’s line was busy, your machine is equipped with the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default. To cancel automatic redialing, wait until the machine starts redialing, then press the Stop/Reset button.
1. Enter the recipients’ numbers one by one using the Numeric buttons or speed dial.
- When using One-touch speed dial:
Press the One-Touch Speed Dial button (01 to 08) assigned the number you want to dial.
- When using Coded speed dial:
Press the Coded dial button, use the Numeric buttons or the 
, 
, 
, or 
button to enter the two-digit code (00 to 99) assigned the number you want to dial, then press the OK button.
, , , or button to enter the two-digit code (00 to 99) assigned the number you want to dial, then press the OK button.- When using regular dialing:
Use the Numeric buttons to enter the recipient’s number, then press the OK button.
NOTE
To review the numbers you have entered, use the or button.
or button.2. Press the Color button for color sending, or the Black button for black & white sending.
IMPORTANT
Color sending is available only when the recipient’s fax machine supports color faxing.
NOTE
- To cancel sequential broadcasting, press the Stop/Reset button. To cancel sending a fax while it is being sent, press the Stop/Reset button, then follow the instructions on the LCD.
- If documents remain in the ADF after pressing the Stop/Reset button during scanning,“Document in ADF. Press OK to discharge document.” appears on the LCD. Press the OK button so that the remaining document is automatically fed out.
- When you press the Stop/Reset button, sending to all recipients will be canceled. You cannot cancel sending to only one recipient.