Solution
The Address Book is a feature used for storing fax destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 19 destinations in one-touch keys, and 180 destinations in coded dial codes, for a total of 199 destinations in the whole Address Book. You can also register multiple destinations of various types in a group address, and assign a one-touch key or coded dial code to this group.
Registering a destination in the Address Book saves you the effort of entering that destination's fax number each time you send a job.
NOTE
Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine. For information on exporting the Address Book, see Online Help.
Registering Fax Numbers in One-touch Keys
This section describes the procedure for registering fax numbers in the one-touch keys.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <1-TOUCH SPD DIAL>, then press [OK].
4. Press
or
to select a one-touch key (01 to 19) for which you want to register the fax number, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select <TEL NUMBER ENTRY>, then press [OK].
6. Use
–
,
[numeric keys] and
[Tone] to enter the fax number you want to register (120 digits maximum), then press [OK].
7. Press
or
to select <NAME>, then press [OK].
8. Use
–
,
[numeric keys] and
[Tone] to enter the destination's name (16 characters maximum), then press [OK].
If you want to specify the following optional settings (<LONG DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are registering, go to the next step.
If you do not need to set these options, skip to step 17.
9. Press
or
to select <OPTIONAL SETTING>, then press [OK].
10. Press
or
to select <ON>, then press [OK].
11. Press
or
to select <LONG DISTANCE>, then press [OK].
12. Press
or
to select the most effective transmission option, then press [OK].
- <DOMESTIC>: Normally select this option.
- <LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.
13. Press
or
to select <TX SPEED>, then press [OK].
14. Press or to select the sending speed (33600bps, 14400bps, 9600bps, or 4800bps), then press [OK].
NOTE
If transmission errors occur frequently, lower the speed.
15. Press or to select <ECM>, then press [OK].
16. Press
or
to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].
To register another one-touch key, repeat the procedure from step 4.
17. Press
[Stop/Reset] to return to the standby mode.
Registering Group Addresses in One-touch Keys
The Group Address feature enables you to create a group of up to 198 stored destinations as a single destination.
NOTE
The destinations must be registered in the one-touch keys beforehand.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <GROUP DIAL>, then press [OK].
4. Press
or
to select an empty one-touch key that you want to set as the group address, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select <TEL NUMBER ENTRY>, then press [OK].
6. Select the destinations you want to register in the group (198 destinations maximum) until all destinations are registered, then press [OK].
To enter a destination stored under a one-touch key, press the desired one-touch key.
NOTE
You can review the destinations which have been already entered with
or
.
7. Press
or
to select <NAME>, then press [OK].
8. Use
–
,
[numeric keys] and
[Tone] to enter the group name (16 characters maximum), then press [OK].
To register another group, repeat the procedure from step 4.
9. Press
[Stop/Reset] to return to the standby mode.
This section describes the procedure for editing the fax settings in the one-touch keys.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <1-TOUCH SPD DIAL>, then press [OK].
4. Press
or
to select a one-touch key (01 to 19) you want to edit, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select the item you want to edit, then press [OK].
You can edit the following items:
<TEL NUMBER ENTRY>, <NAME>, <OPTIONAL SETTING>
6. Press
repeatedly to go back to the character or number you want to change, then press
[Clear].
When you edit a fax number, go back to the wrong digit with
.
To delete the entire entry, press and hold
[Clear].
7. Use
–
,
[numeric keys] and
[Tone] to enter a new character or number, then press [OK].
8. Repeat steps 5 to 7 to edit the desired items.
9. Press
[Stop/Reset] to return to the standby mode.
Editing One-Touch Keys (Group Addresses)
This section describes the procedure for adding a new destination to the group, deleting a destination from the group, or changing the group name registered in one-touch keys.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <GROUP DIAL>, then press [OK].
4. Press
or
to select a group to edit, then press [OK].
- For details about how to add a new destination, see "Adding a New Destination to Group."
- For details about how to delete a destination from a group, see "Deleting a Destination from Group."
- For details about how to change the group name, see "Changing a Group Name."
5. Press
[Stop/Reset] to return to the standby mode.
Adding a New Destination to Group
Follow the procedure below to add a new destination to a group.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
3. Press
or
to select <GROUP DIAL>, then press [OK].
4. Press
or
to select a group to edit, then press [OK].
5. Press
or
to select <TEL NUMBER ENTRY>, then press [OK].
6. Select the destination you want to add to the group, then press [OK].
For details on specifying a destination from Address Book, see "Registering Group Addresses in One-touch Keys."
7. Press
[Stop/Reset] to return to the standby mode.
Deleting a Destination from Group
Follow the procedure below to delete a destination from a group.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
3. Press
or
to select <GROUP DIAL>, then press [OK].
4. Press
or
to select a group to edit, then press [OK].
5. Press
or
to select <TEL NUMBER ENTRY>, then press [OK].
6. Press
or
to display the destination you want to delete from the group.
7. Press
[Clear].
8. Repeat steps 6 and 7 if you want to delete another destination.
10. Press
[Stop/Reset] to return to the standby mode.
Changing a Group Name
Follow the procedure below to change a group name.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
3. Press
or
to select <GROUP DIAL>, then press [OK].
4. Press
or
to select a group to edit, then press [OK].
5. Press
or
to select <NAME>, then press [OK].
6. Press
repeatedly to go back to a wrong character, then press
[Clear].
To delete the entire name, press and hold
[Clear].
7. Use
–
,
[numeric keys] and
[Tone] to enter a new character, then press [OK].
8. Press
[Stop/Reset] to return to the standby mode.
This section describes the procedure for erasing the fax number registered under one-touch keys.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <1-TOUCH SPD DIAL>, then press [OK].
4. Press
or
to select a one-touch key (01 to 19) you want to erase, then press [OK].
You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press
or
to select <TEL NUMBER ENTRY>, then press [OK].
6. Press and hold
[Clear] to erase the entire entry, then press [OK].
NOTE
If you erase the fax number, the registered name is cleared automatically.
7. Press
[Stop/Reset] to return to the standby mode.
Erasing One-Touch Keys (Group Addresses)
Follow the procedure below to delete all destinations from a group.
1. Press
[Menu].
2. Press
or
to select <ADDRESS BOOK SET.>, then press [OK].
If a password has been set for the Address Book, enter the password using
–
[numeric keys], then press [OK].
3. Press
or
to select <GROUP DIAL>, then press [OK].
4. Press
or
to select a group to delete, then press [OK].
5. Press
or
to select <TEL NUMBER ENTRY>, then press [OK].
6. Press
[Clear] repeatedly until all destinations are deleted, then press [OK].
NOTE
When you delete all destinations, the registered name is cleared automatically.
7. Press
[Stop/Reset] to return to the standby mode.
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