Registering/Editing/Erasing Destinations in/from One-Touch Keys
13-Oct-2011
8200508200
Solution
The Address Book is a feature used for storing fax destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 19 destinations in one-touch keys, and 180 destinations in coded dial codes, for a total of 199 destinations in the whole Address Book. You can also register multiple destinations of various types in a group address, and assign a one-touch key or coded dial code to this group.
Registering a destination in the Address Book saves you the effort of entering that destination's fax number each time you send a job.
NOTE
Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine. For information on exporting the Address Book, see Online Help.
This section describes the procedure for registering fax numbers in the one-touch keys.
1. Press 
[Menu].
[Menu].2. Press 
or 
to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using 
– 
[numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <1-TOUCH SPD DIAL>, then press [OK].
or to select <1-TOUCH SPD DIAL>, then press [OK].4. Press or to select a one-touch key (01 to 19) for which you want to register the fax number, then press [OK].
or to select a one-touch key (01 to 19) for which you want to register the fax number, then press [OK].You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Use – , 
[numeric keys] and 
[Tone] to enter the fax number you want to register (120 digits maximum), then press [OK].
– , [numeric keys] and [Tone] to enter the fax number you want to register (120 digits maximum), then press [OK].7. Press or to select <NAME>, then press [OK].
or to select <NAME>, then press [OK].8. Use – , [numeric keys] and [Tone] to enter the destination's name (16 characters maximum), then press [OK].
– , [numeric keys] and [Tone] to enter the destination's name (16 characters maximum), then press [OK].If you want to specify the following optional settings (<LONG DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are registering, go to the next step.
If you do not need to set these options, skip to step 17.
9. Press or to select <OPTIONAL SETTING>, then press [OK].
or to select <OPTIONAL SETTING>, then press [OK].10. Press or to select <ON>, then press [OK].
or to select <ON>, then press [OK].11. Press or to select <LONG DISTANCE>, then press [OK].
or to select <LONG DISTANCE>, then press [OK].12. Press or to select the most effective transmission option, then press [OK].
or to select the most effective transmission option, then press [OK].- <DOMESTIC>: Normally select this option.
- <LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.
13. Press or to select <TX SPEED>, then press [OK].
or to select <TX SPEED>, then press [OK].14. Press or to select the sending speed (33600bps, 14400bps, 9600bps, or 4800bps), then press [OK].
NOTE
If transmission errors occur frequently, lower the speed.
15. Press or to select <ECM>, then press [OK].
16. Press or to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].
or to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].To register another one-touch key, repeat the procedure from step 4.
17. Press 
[Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.The Group Address feature enables you to create a group of up to 198 stored destinations as a single destination.
NOTE
The destinations must be registered in the one-touch keys beforehand.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press or to select an empty one-touch key that you want to set as the group address, then press [OK].
or to select an empty one-touch key that you want to set as the group address, then press [OK].You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Select the destinations you want to register in the group (198 destinations maximum) until all destinations are registered, then press [OK].
To enter a destination stored under a one-touch key, press the desired one-touch key.
NOTE
You can review the destinations which have been already entered with or .
or .7. Press or to select <NAME>, then press [OK].
or to select <NAME>, then press [OK].8. Use – , [numeric keys] and [Tone] to enter the group name (16 characters maximum), then press [OK].
– , [numeric keys] and [Tone] to enter the group name (16 characters maximum), then press [OK].To register another group, repeat the procedure from step 4.
9. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.This section describes the procedure for editing the fax settings in the one-touch keys.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <1-TOUCH SPD DIAL>, then press [OK].
or to select <1-TOUCH SPD DIAL>, then press [OK].4. Press or to select a one-touch key (01 to 19) you want to edit, then press [OK].
or to select a one-touch key (01 to 19) you want to edit, then press [OK].You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press or to select the item you want to edit, then press [OK].
or to select the item you want to edit, then press [OK].You can edit the following items:
<TEL NUMBER ENTRY>, <NAME>, <OPTIONAL SETTING>
6. Press repeatedly to go back to the character or number you want to change, then press 
[Clear].
repeatedly to go back to the character or number you want to change, then press [Clear].When you edit a fax number, go back to the wrong digit with .
.To delete the entire entry, press and hold [Clear].
[Clear].7. Use – , [numeric keys] and [Tone] to enter a new character or number, then press [OK].
– , [numeric keys] and [Tone] to enter a new character or number, then press [OK].8. Repeat steps 5 to 7 to edit the desired items.
9. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.This section describes the procedure for adding a new destination to the group, deleting a destination from the group, or changing the group name registered in one-touch keys.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press or to select a group to edit, then press [OK].
or to select a group to edit, then press [OK].- For details about how to add a new destination, see "Adding a New Destination to Group."
- For details about how to delete a destination from a group, see "Deleting a Destination from Group."
- For details about how to change the group name, see "Changing a Group Name."
5. Press 
[Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.
Adding a New Destination to GroupFollow the procedure below to add a new destination to a group.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press or to select a group to edit, then press [OK].
or to select a group to edit, then press [OK].5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Select the destination you want to add to the group, then press [OK].
For details on specifying a destination from Address Book, see "Registering Group Addresses in One-touch Keys."
7. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode. Deleting a Destination from GroupFollow the procedure below to delete a destination from a group.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press or to select a group to edit, then press [OK].
or to select a group to edit, then press [OK].5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Press or to display the destination you want to delete from the group.
or to display the destination you want to delete from the group.7. Press [Clear].
[Clear].8. Repeat steps 6 and 7 if you want to delete another destination.
9. Press [OK].
10. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode. Changing a Group NameFollow the procedure below to change a group name.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press or to select a group to edit, then press [OK].
or to select a group to edit, then press [OK].5. Press or to select <NAME>, then press [OK].
or to select <NAME>, then press [OK].6. Press repeatedly to go back to a wrong character, then press [Clear].
repeatedly to go back to a wrong character, then press [Clear].To delete the entire name, press and hold [Clear].
[Clear].7. Use – , [numeric keys] and [Tone] to enter a new character, then press [OK].
– , [numeric keys] and [Tone] to enter a new character, then press [OK].8. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.This section describes the procedure for erasing the fax number registered under one-touch keys.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <1-TOUCH SPD DIAL>, then press [OK].
or to select <1-TOUCH SPD DIAL>, then press [OK].4. Press or to select a one-touch key (01 to 19) you want to erase, then press [OK].
or to select a one-touch key (01 to 19) you want to erase, then press [OK].You can also select a one-touch key by pressing the corresponding one-touch key.
5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Press and hold [Clear] to erase the entire entry, then press [OK].
[Clear] to erase the entire entry, then press [OK].NOTE
If you erase the fax number, the registered name is cleared automatically.
7. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.Follow the procedure below to delete all destinations from a group.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press or to select a group to delete, then press [OK].
or to select a group to delete, then press [OK].5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Press [Clear] repeatedly until all destinations are deleted, then press [OK].
[Clear] repeatedly until all destinations are deleted, then press [OK].NOTE
When you delete all destinations, the registered name is cleared automatically.
7. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.