Sharing the Printer on a Network
09-Nov-2010
8201029300
Solution
When multiple computers are being used in the network environment, you can share the printer connected to one computer with the other computers.
The Windows versions of the computers connected to the network do not necessarily have to be the same.
- Settings on Print Server
The procedure for setting up a computer directly connected to a printer with a USB cable is as follows:
- Settings on Client PC
The procedure for setting up those computers that will use this printer through the network is as follows:
When you execute print, the data is sent through the print server system to the printer.
IMPORTANT
In case an error occurred when a document is printed by the client system to a shared printer, the error message of Canon IJ Status Monitor will be displayed both on the client system and the print server system. For regular printing, Canon IJ Status Monitor will be displayed only on the client system.
REFERENCE
- Making sure that the printer driver matches the operating system of each computer, install the appropriate drivers onto the print server system and the client systems. The various printer drivers are stored on the Setup CD-ROM provided with your machine.
- You cannot share this printer with Macintosh computers.
When you use the printer on a network, set up the printer driver for sharing on the server system.
The procedure for setting up the print server systems is as follows:
1. Install the printer driver on the print server system
For details on installation instructions, refer to the [ Install the Software ].
2. Select items from the [Start] menu as shown below:
- If you are using Windows 7, select the [Start] menu -> [Devices and Printers].
- If you are using Windows Vista, select the [Start] menu -> [Control Panel] -> [Hardware and Sound] -> [Printers].
- If you are using Windows XP, select the [start] menu -> [Control Panel] -> [Printers and Other Hardware] -> [Printers and Faxes].
The [Devices and Printers] window (Windows 7) or [Printers] window (Windows Vista) or [Printers and Faxes] window (Windows XP) is displayed.
3. Click the icon for the model name of printer to be shared
- If you are using Windows 7, press the Alt key on your keyboard and then select [Printer properties] -> [Sharing] tab from the displayed [File] menu.
- If you are using Windows Vista, press the Alt key on your keyboard and then select [Run as administrator] -> [Sharing...] from the displayed [File] menu.
- If you are using Windows XP, select [Sharing...] from the [File] menu.
IMPORTANT
In Windows 7 or Windows Vista, a confirmation/warning dialog box may appear when starting, installing or uninstalling software.
This dialog box appears when administrative rights are required to perform a task.
When you are logged on to an administrator account, click [Yes] (or [Continue], [Allow]) to continue.
Some applications require an administrator account to continue. When you are logged on to a standard account, switch to an administrator account, and restart the operation from the beginning.
REFERENCE
Windows XP may display a message recommending the user to use the Network Setup Wizard to set up sharing.
When this message appears, choose not to use the wizard and then set up sharing.
4. Set sharing
Select [Share this printer] on the [Sharing] tab to set a shared name if necessary, and click [OK].
The setup on the print server system is complete. Next, set up the client systems.
After setting up the print server system, set up the client system.
The procedure for setting up the client systems is as follows:
If you are using Windows 7 or Windows Vista
1. Install the printer driver on the client systems
For installation instructions, see [ Install the Software ].
REFERENCE
During the installation, a screen prompting you to turn the printer on appears. Click [Manual Selection] and then select an appropriate port to complete your installation.
2. Start the wizard
- If you are using Windows 7, select the [Start] menu -> [Devices and Printers] -> [Add a printer].
- If you are using Windows Vista, select the [Start] menu -> [Network] -> [Add Printer].
The [Add Printer] window appears.
3. Add a printer
Select [Add a network, wireless or Bluetooth printer], and click the icon for the printer that you have configured on the print server system to be shared, and then click [Next].
REFERENCE
- If the icon for the printer is not displayed, check that the printer is actually connected to the print server.
- It may take some time for the icon for the printer to appear.
4. Complete the setup
Take the appropriate action as described on the screen and then click [Finish].
- If you are using Windows 7, the icon for the shared printer will be created in the [Devices and Printers] window.
- If you are using Windows Vista, the icon for the shared printer will be created in the [Printers] window.
The setup on the client systems is complete. You can now share the printer in the network.
If you are using Windows XP
1. Install the printer driver on the client systems
For installation instructions, see [ Install the Software ].
REFERENCE
During the installation, a screen prompting you to turn the printer on appears. Click [Manual Selection] and then select an appropriate port to complete your installation.
2. Start the wizard
Select the [start] menu -> [Control Panel] -> [Printers and Other Hardware] -> [Printers and Faxes] -> [Add a printer].
When Welcome to the [Add Printer Wizard screen] appears, click [Next].
3. Add a printer
Select [A network printer, or a printer attached to another computer], then click [Next].
On the [Specify a Printer] window, click [Next] and then search for the print server system.
Click the icon for the printer that you have configured on the print server system to be shared, and then click [Next].
REFERENCE
If the icon for the printer is not displayed, check that the printer is actually connected to the print server.
4. Complete the setup
Take the appropriate action as described on the screen and then click [Finish].
The icon for the shared printer will be created in the [Printers and Faxes] window.
The setup on the client systems is complete. You can now share the printer in the network.
* If you are using the XPS printer driver, replace "Canon IJ Status Monitor" with "Canon IJ XPS Status Monitor" when reading this information.
These are restrictions that apply when you are using a printer in a network environment. Check the restrictions for the environment you are using.
When You Are Sharing a Printer in a Network
- A print completion message may be displayed. To disable the message to display, follow the procedure below.
- If you are using Windows 7:
In the [Devices and Printers] window of the client, select the printer from [Printers and Faxes], and open the displayed [Print server properties].
Uncheck [Show information notifications for network printers] on the ]Advanced] tab, and then restart the computer.
- If you are using Windows Vista:
Press the Alt key from the [Printers] window on the client system. Open [Run as administrator] -> [Server Properties...] from the displayed [File] menu.
Uncheck [Show informational notifications for network printers] on the [Advanced] tab, and then restart the computer.
- If you are using Windows XP:
Open [Server Properties] from the [File] menu of the [Printer and Faxes] window on the print server system.
Uncheck [Notify when remote documents are printed] on the [Advanced] tab, and then restart the computer.
- The bi-directional communication function is disabled and the correct printer status may not be recognized.
If a client user opens the printer driver properties (to display the properties when using Windows 7, press the Alt key, and select [Printer properties] from the displayed [File] menu) and then clicks [OK] with the [Enable bidirectional support] check box cleared on the [Ports] tab, the bidirectional communication function of the printer server may also be disabled.
In this case, check [Enable bidirectional support] check box on both the print server system and the client system.
- When you print from a client system, you cannot use Canon IJ Preview.
- When the functions on the [Maintenance] tab cannot be set properly from a client system, they may be grayed out. In this case, change the settings from the print server.
When you change the settings of the print server, you should delete the icon of the shared printer from the client system, and then specify the shared settings again in the client system.
When the Same Printer Driver is Installed in the Print Server System and the Client System as the Local Printer
- The net crawl function may automatically create a network printer icon on the client system.